Know any other great Word tricks? Tell us about them on Twitter. Next time you find yourself struggling with stubborn formatting or misplaced links, try using these tips to uncover the problem. Rhonda recommends always shading fields, but you can also opt to shade them only when they are selected. To make fields visible, open Preferences, then click “View” and select your preference for field shading. Entering text manually into these fields stops them from functioning correctly, so it’s important to be able to distinguish them from normal text. These features look like normal text, but they are actually fields that Word fills in according to a set pattern. Word has a few special features to help automate tasks like numbering pages and figures or creating a table of contents. This will put gray brackets around any bookmarked text. To show bookmarks in your document, open Preferences, then click “View” and check the bookmark box. Bookmarksīookmarks are useful for creating links within a document or between multiple documents. You can return to the standard view by clicking “Print Layout” on the far left of the View ribbon. All of your paragraphs should now have style names listed next to them.
Use the View ribbon to switch to Draft view. Close the Preferences window and go back to the ribbon. Click “View” and find the preference for “style area width.” Increase the width to at least an inch (you can adjust it later if you want to change the size). If you would rather see the style names next to each paragraph, open the Preferences window from the main menu. The labels will appear next to each style in the Style Pane and in the left margin next to each paragraph that uses the style.
This will randomly assign a number and color as a label for each style. At the bottom of the Styles Pane, check the box to show styles guides. The simple way is to open the Styles Pane using the button on the far right of the Home ribbon. To turn these marks on and off, click the pilcrow icon (¶) on the Home ribbon or use the keyboard shortcut, ⌘ + 8. You can learn more about formatting marks, including what each symbol means, in the CyberText Newsletter. With visible formatting marks, you can tell what is happening in your document at a glance. For example, uneven paragraph spacing could be caused by soft line breaks, section breaks or a style applied to a paragraph.
Formatting marksįormatting marks may look like clutter if you aren’t used to them, but they hold a lot of useful information. All of the options for showing formatting and styles will only show up on your screen-they will not affect the printed version of a document. The instructions below are for Microsoft Word for Mac, version 16. The tips in this post are all ways to show hidden formatting in Word, which can help you diagnose problems when text doesn’t look right or won’t go where you want it to. So for all you other Mac users out there, here are a few translations.
#GETTING RID OF HIDDEN TEXT WORD FOR MAC 2011 WINDOWS#
Unfortunately for me and my MacBook, CyberText’s tips are all written for Windows users.
Her blog is a great resource for shortcuts, formatting tips and other useful features. It might take me a while to re-orient myself in the Mac environment (I haven’t used a Mac since high school), but I’ll try to take a look at what you’ve described and see if I can find any solutions. In a few weeks, I’m going to be getting my first Mac. One of my favorite sessions this year was presented by Rhonda Bracey of CyberText Consulting, who shared time-saving tips for Microsoft Word. Unfortunately, I don’t have access to PPT 2008 at this time. On clicking Remove All, it will instantly remove all the specified elements from the document.I recently had the opportunity to attend the 22nd national conference of ACES: The Society for Editing. Once inspection is completed, you can remove the inspected elements from the document by clicking Remove All with each option you’ve selected. It will start inspecting for specified elements. This will bring up Document Inspector dialog, listing multitude of options for inspecting Comments, Revisions, Version, Document Properties, Personal Info, XML Data, Headers, Footers, Watermarks, Invisible Content, and Hidden Text, etc.Įnable desired options available in the list and click Inspect. Under Prepare for Sharing and from Check for Issues options, click Inspect Document. To start out with, launch Word 2010 document which you want to thoroughly inspect for hidden elements. It primarily stands for inspecting & removing Personnel Information, Comments, Annotations, Meta info, XML data, Hidden text, and more such informations. To get rid of it, Word 2010 includes a Document Inspector feature which lets user inspect for these concealed elements and to remove them at once. Almost every document includes information such as Hidden text, Object info, Personal Information (identifying information: author name), and other invisible info stored as metadata.
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